Exhibitor Forms2018-08-10T19:26:10+00:00

To apply for booth space:

  • Apply online via the Exhibitor Application form below, OR
  • Manually process your application using the blue download boxes on the right.                                                                                                        (You will be contacted and confirmed after we receive your application.)

Confirmed exhibitors:

  • Pay and Order online via Master Order and booth payment link below – OR
  • Manually process using the blue download boxes to the right

Should you have additional questions or concerns regarding your exhibitor form, please contact our office.

Exhibitor Application

  • The following list represents our most typical booth sizes and rates for an in line booth (corner booths or end caps add $100.00.) If applying for new space mark the size of your choice or write in your space request. If you have a booth request, you will fill it in below.
  • Terms and Agreement

    AGREEMENT & CONTRACT 2018 WILLAMETTE VALLEY AG EXPO PO BOX 307 ~ALBANY OR 97321 This AGREEMENT is made between the Willamette Valley Ag Expo (WVAE) and exhibitor (EXHIBITOR) named in application on reverse and hereto incorporated in this contract by signature on reverse. The WVAE and EXHIBITOR agree as follows: 1. This agreement is to occupy and use the premises for the purposes of exhibiting at the Willamette Valley Ag Expo. WVAE retains the right to refuse, reduce or restrict participation in this event. 2. The permit authorizes the exhibitor to occupy the premises during the times of: Staging – Move in - Move in - Move in - November 9, 7:00 a.m. to 5:00 p.m. on grounds, south lot ONLY (Friday) November 10, 7:00 a.m. to 5:00 p.m. on grounds, (Saturday) November 11, noon to 5:00 p.m. – heavy move in – pre arranged, not near doors (Sunday) November 12, 8:00 a.m. to 7:00 p.m. – all buildings (Monday) November 13, 7:00 a.m. to 9:00 a.m. – carry in only (Tuesday) Event Hours – November 13, 9:00 a.m. to 6:00 p.m. (Tuesday) November 14, 10:00 a.m. to 9:00 p.m. (Wednesday) November 15, 10:00 a.m. to 5:00 p.m. (Thursday) (Event hours may be subject to change) Move out – DO NOT START MOVE OUT PRIOR TO THE ADVERTISED OPEN PUBLIC HOURS Move Out - November 15, 5:00 p.m. to 10:00 p.m. – all buildings must be clear by 10:00 p.m. Arrangements must be made for equipment remaining overnight. November 16 – All equipment must be off the property by 10:00 a.m. 3. Terms of payment are: a. All fees are due and payable in full prior to show set up on 11/9/2018 at 5:00 p.m. b. Deposits and fees in full are due and payable upon receipt of invoice. c. All additional costs agreed to by the parties are due and payable at the time of service. d. If fees are not paid in the amount and time described on agreement and contract, then in addition to any other available remedy, the WVAE may cancel the agreement and permit. e. If exhibitor fails to make all payments, WVAE shall avail itself to all remedies allowed under law to recover all amounts due to WVAE. f. All exhibitors are required to provide proof of liability insurance in the amount of $1million prior to exhibiting. WVAA and event staff reserve the right to approve or deny waivers of insurance based on risk. 4. The terms and conditions contained in the documents indicated below are incorporated into this agreement by this reference and incorporated as if set fully herein. (Provided in Exhibitor handbook) a. General Terms and Conditions, Terms and Conditions for Exhibitors, Fire & Life Safety Rules, Bylaws & Policies of the WVAA. b. Insurance Terms and Conditions, including a certificate of proof of coverage of at least $1 million. Naming additional insured: Willamette Valley Ag Association, Expo and its agents and the Linn County Fair & Expo Center. 5. If the performance by WVAE or Exhibitor of their respective obligations under this Agreement is delayed or prevented in whole or in part, by any acts of God or by any other cause not reasonably within the party’s control, the party shall be excused, discharged, and released of performance to the extent such performance or obligation is so limited or prevented by such occurrence without liability of any kind, except that all deposits submitted by Exhibitor shall be forfeited to WVAE for the cost of promoting the WVAE. 6. Exhibitor agrees that Exhibitor has read this agreement and will abide by the terms and conditions and the rules and regulations of the WVAE, WVAA and Linn County Fair & Expo Center, and understands that they shall apply, unless amended by written mutual consent of the parties. 7. The person signing this agreement warrants that he/she has authority to enter into Agreements on behalf of the exhibitor. 8. Exhibitor understands that there are additional arrangements to be made for parking passes, name tags, phone, power, internet and furnishings and agrees to complete those orders as per specifications or understands additional costs or denial of service may result.

2018 Master Order Form

DEADLINE October 31st 2018(orders received after that are subject to availability and increased cost) *Wireless internet is provided at no cost.
  • Price: $25.00 Quantity:
    220v 50 amp (subject to limitations call for quote) 1-800-208-2168
  • Price: $10.00 Quantity:
    Tables do not include skirting or linen covers
  • Custom color / sizing may be available call for quote 1-800-208-2168
  • Price: $5.00 Quantity:
  • Parking passes are included based on the size of your booth as detailed below. If you need additional parking passes, please order here. 10 x 10 = 2 passes 10 x 20 = 4 passes 10 x 30 = 6 passes 20 x 20 = 8 passes 20 x 30 =12 passes 20 x 40 =16 passes
    Price: $4.00 Quantity:
  • Please list the first and last name of the person ordering badge for. For additional name badges, click the plus sign to the right.
    Add a new row
  • A 50% booth space payment is due upon your vendor application being approved.
  • $0.00

Special lodging rates are offered to you by the Best Western PLUS Prairie Inn – just minutes from the exhibitor entry past the park.
1100 Price Road
Albany OR 97322

For reservation information call: 541-928-5050 and request the special rate for The Ag Expo
or click here to book online.

Below are links to manually process your documents:

Exhibitor Handbook
Master Order Form
Name Badges
Forklift Waiver
Exhibitor Application